How to Add Signature in Office 365 Outlook Email?

Outlook is the email service provided by Microsoft. It comes with extra functions other than email like manage & share calendars to schedule meetings, share files, tasks, and contact management, etc.

A signature is the identity of a person. In the digital world, we can add a signature with the emails to increase the trust of the receiver. I will guide you over how to add signature in office 365 outlook email.

You can also add a signature to Gmail as well, and I have written a complete guide on it.

How to Add Signature in Office 365 Outlook Email?

We need to follow some steps to add professional signatures in Outlook. I will show you 2 methods to do this:

  1. Via Outlook Editor
  2. Third-Party Service [Free]

Also Read: How to Delete Gmail Emails in Bulk on Android?

1) Using Outlook Editor

Outlook provides us a facility to create signatures as well as gives us a basic editor to design and modify them.

All the steps are explained in detail below:

Step 1: Navigate to Settings

  • First, log in to your Outlook account.
  • Click on the gear icon
  • Then, hit on View all Outlook Settings
how to add signature in office 365 outlook email

Step 2: Open Signature Editor

In the settings, go to Compose and reply:

how to add signature in office 365 outlook email

The signature editor will be open to you where we will design our signature.

Step 3: Design Signature

Under the Email Signature tab, start designing your signatures according to your taste.

how to add signature in office 365 outlook email

Create signatures just like composing a professional email. Outlook provides only basic options to design the signature.

Add hyperlinks, change font size and color, bold text etc. to make your signatures beautiful.

Step 4: Adding Logo/Image

Picture or company logo grabs the user’s attention.

how to add signature in office 365 outlook email

In this way, you can add images to your signatures.

Step 5: Set Automatic Add Signature

After designing signatures successfully, check marks on Automatically include my signature on new messages, reply, and forward.

Step 6: Save your Signature

Now, save your the changes you have made so far by clicking on save.

Now, your signatures have been created. You can test by sending, reply and forwading message.

Also Read: How to Make Table of Contents in MS Word?

2) Third-Party Service

The Outlook editor only provides basic editing options, and also it takes time to design. We can use third-party service like mail-signature to create attractive one.

Follow the given methods to do that:

  1. Go to mail-signature and choose Outlook.
how to add signature in office 365 outlook email
  1. Choose the template.
how to add signature in office 365 outlook email
  1. Enter the relative information.
how to add signature in office 365 outlook email
  1. After finishinh, click on apply your signatures
  2. Click on Copy to copy the signatures.
how to add signature in office 365 outlook email
  1. Paste this code to the Email Signature editor in Outlook
how to add signature in office 365 outlook email

That’s it.

Also Read: How to create Google Account – Gmail Account?

Conslusion

Signatures decreases the bounce rate of your email because it attracts the user’s attention, and force him to read the email. We should add this to our email.

In this article, I guided on how to add signature in office 365 outlook email. If you have any query then, let me know in the comment section.

Share this article with others if you think that it is helpful. Also, read other useful tech articles to enhance your knowledge.

how to add signature in office 365 outlook email

Hi, I'm Muhammad Bilal, founder of Tech Spying, that provides useful tech related tips, tricks, hacks, how to and much more stuff. I am a part time content writer and feed this blog with helpful technology skills.

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